Fund Administrator, Funds & Institutional – Luxembourg

Role summary:

The purpose of this position is to carry out routine day-to-day administration of fund structures.

Key responsibilities

• Provide assistance to clients in the implementation and administration of Luxembourg holding companies and Fund structures and liaise with clients and intermediaries on a daily basis
• Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings and power of attorneys
• Actively participate in client on-boarding projects and initiate bank account openings and systems set-up
• Handling day-to-day operations of the companies and responding to clients’ requests
• Being a point of contact for clients and third parties
• Maintain accurate investor and company records, files and statutory documents such as the Luxembourg Business Registers, Shareholder Registers and ensure regulatory and statutory filings are completed in a timely manner
• Assist with the preparation/review of simple legal documents and ensure proper execution and arrange for legalizations, notarizations and apostilles
• Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library
• Process and co-ordinate routine fund operations, including investor calls and distributions
• Assist with the accounts distribution and filing process
• Assist and support the induction, integration and training of junior staff

Skills, Knowledge & Experience

• Hold a university degree preferably in law, finance or business administration
• 2-3 years of prior experience in a similar position
• Excellent written and oral communication skills in English (French, German or another European language will be considered an asset)
• Organisational skills, and attention to detail
• High level of integrity and dependability
• Ability to work independently and as part of a team
• Advanced computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

This is an exciting opportunity to join a high performing global operational department within a vibrant company focused on growth and quality of service. You will have the chance to work on challenging and rewarding projects that will enhance your skills and knowledge. You will also enjoy a competitive salary and benefits package.​

If you are interested in this position, please send your resume to lux.recruitment@altumgroup.com. We look forward to hearing from you.​

In compliance with Luxembourg Law of 23 July 2016, the selected candidate will be requested to provide a criminal record (section 3). As per Altum Group’s policy, the chosen candidate will be required to initiate the background check.