Manager (Client Administration)

Role summary

​Recruiting a Manager (Client Administration) for the Luxembourg Real Estate & Corporate Team, who will play a pivotal role in managing a diverse portfolio of clients with investments across various asset classes (primarily real estate but exposure to capital markets and family office too). This position involves collaborating with management to ensure the efficient execution of administration and corporate secretarial tasks while maintaining high standards of corporate governance. The Manager is responsible for overseeing the accuracy and maintaining of client records, facilitating the launching or transfer in of new structures, managing the deliverables during the life cycle of SPVs, facilitating board and shareholder meetings, and corporate transactions. This role requires effective communication with all stakeholders.

Key responsibilities

• ​Collaboration with Management: Work closely with the team head to ensure efficient planning, coordination, and completion of administration and company secretarial tasks for assigned clients.
• Service Provider Oversight: act is main Luxembourg-based contact for third-party service providers.
• Statutory Oversight: Ensure all statutory obligations, including filing reports, accounts, and any necessary statutory notifications are met.
• KYC Coordination: Collaborate with compliance and operational teams to ensure KYC processes are effectively managed.
• Record Maintenance and Review: Maintain and review accurate records of client transactions and communications, ensuring data integrity and confidentiality. This includes managing shareholder/investor registers.
• Corporate Records Management: Review, maintain, and archive all corporate records for companies, including updating registers, following up on original document deliveries, and filing updates with Luxembourg registers.
• Corporate Governance Oversight: Ensure all entities are effectively managed from a corporate governance perspective.
• Legal Coordination: Liaise with lawyers and notaries for the execution and delivery of legal documents, including apostille and legalization processes, while coordinating with other Altum offices worldwide.
• Meeting Facilitation: Organize and facilitate board and shareholder meetings, including the preparation, review, drafting, execution, signing, and delivery of related documentation such as convening notices, proxies, minutes, and attendance lists.
• Payment Instruction Management: Prepare and review payment instructions to ensure accuracy and compliance.
• Staff Supervision and Coaching: Supervise and mentor more junior team members, fostering their professional development.

Profile requirement

• ​Bachelor’s or Master’s degree in law or business administration;
• At least 5 years of experience of relevant experience, prior exposure to real estate asset class is required;
• Fluent in English. French or German would be an asset;
• Excellent interpersonal and customer-service skills with a professional approach at all times in accordance with policies and procedures, legal/regulatory requirements;
• Ability to work on multiple projects at the same time, prioritize matters and meet deadlines;
• Ability to guide and supervise a team of more junior colleagues;
• Extremely organized and rigorous with a can do attitude;
• Dynamic, proactive, and pay close attention to detail.

This is an exciting opportunity to join a high performing global operational department within a vibrant company focused on growth and quality of service. You will have the chance to work on challenging and rewarding projects that will enhance your skills and knowledge. You will also enjoy a competitive salary and benefits package.