Human Resources Officer – Cape Town

Role Summary

The HR Officer will be a key member of the HR team, working alongside the local HR Business Partners to deliver a high-quality HR service to Altum Group’s offices across Jersey, Luxembourg and South Africa. This will be a hands-on role, suiting someone with excellent time management skills to ensure a smooth and efficient business operations. The role involves managing recruitment processes, employee relations, performance management, and compliance with HR policies and procedures.

Key Responsibilities

• ​​Ownership of group Talent Acquisition administration which will include:
• Posting job advertisements via internal and external channels, including the Altum Careers page, LinkedIn and other local job boards, alongside the company’s intranet page;
• Responsibility for the scheduling and coordination of interviews, including liaising with hiring managers and candidates regarding availability and updating calendars accordingly; and
• Manage the candidate pipeline, including closing filled positions and providing feedback to candidates who have not been successful;
• Management of all HR administrative associated with Employee Lifecycle:
• Supporting the HR Business Partner with the On-Boarding process by creating employee folders and drafting offer letters and contracts of employment for their review, along with adding employees to the pre-screening portal and the PeopleHR system;
• Assist with the leaver process, ensuring that resignations are saved on file, acknowledgement letters are drafted and issued, and that leaver details are added to the People HR system; and
• Draft and issue standard letters using relevant templates, including amendments to terms and conditions of employment, and reference requests for former and current employees.
• Maintain accurate and up-to-date employee records in the PeopleHR system.
• Prepare HR reports and analytics as required.
• Ensure compliance with company policies and legal regulations.
• Facilitate the HR induction process.

Ownership of Payroll & Benefits administration. This will include:

• Adding and removing employees from Group schemes, such as private medical insurance, pension, death in service etc.
• Building and fostering positive relationships with third party providers
• Assist with preparing all payroll reports and making sure all payroll changes are saved in the relevant folders.

Assist the HR Business Partner with any Employee Relations matters:

• Drafting paperwork and attendance at meetings for the purpose of minute taking.
• Serve as a point of contact for employee inquiries and concerns.
• Assist in resolving employee issues and conflicts.
• Support the HR Manager in conducting investigations and disciplinary actions.

Assist with Training and Development:

• Identify training needs and coordinate training programs.
• Support the development and implementation of employee development initiatives.

Skills & Experience

• ​Minimum of 3 years of experience operating in a similar role, preferably in a Financial or Professional services environment.
• Bachelor’s degree in human resources, Business Administration, or a related field.
• Knowledge of HR practices and labour laws.
• Ability to handle sensitive information with confidentiality.
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.